Record staff absences and identify lessons to rearrange.
Sickness reports are recorded directly, while planned absences go through a request and decision. Review appointment overlaps and arrange cover, rescheduling or cancellation; approved absences affect available booking slots without automatically changing existing lessons.
Record an unexpected sickness absence directly
When an instructor is unavailable in the morning, the office needs a reliable date range for planning. The instructor reports sickness in their app; it is recorded directly rather than waiting for approval like a leave request. Review the dates and displayed overlaps with planned appointments. For example, go through the affected driving lessons and agree with the team which need new arrangements. The reported absence is visible. Correct dates are essential; recording sickness does not tell you which lessons have already been covered or cancelled.
Give planned absences a clear decision
A training course or another planned absence needs different coordination from unexpected sickness. The instructor selects the appropriate absence type and requests the dates. Review the schedule, then approve or decline the request. For example, before a professional development course, agree whether the planned lessons can be covered differently. The request and status keep that decision visible. Type and dates must be accurate. Handling requests in the current management interface requires full school permissions; instructors submit their own requests through the instructor app.
Turn conflict indications into specific schedule changes
Recording an absence does not settle the arrangements for an affected lesson. Open the displayed appointment overlaps and decide whether each needs cover, rescheduling or cancellation. Review students and resources in the calendar as well. For example, find another instructor for a driving lesson during an approved training absence and agree the change. The absence and your revised schedule remain visible. This requires deliberate follow-up. In the closed beta, bookable slots take approved absences into account; existing appointments are not automatically reassigned or moved.
Frequently asked questions
Can the school cancel an absence recorded in error?
A pending or approved absence can be cancelled using the responsible management access, for example after an incorrect sickness report. The record receives a cancellation status rather than simply disappearing from the history.
How can I explain why a planned absence was declined?
You can add a comment when deciding on a pending request. For example, explain which scheduling arrangements still need to be resolved. Use the request process for planned absences; a sickness report is recorded directly.
How do we get access?
Driving school management is in closed beta. Apply with your school; scope, setup and admission are discussed. No immediate access.
Help shape the management beta.
We discuss scope, setup and conditions before arranging participation. Applying does not activate access.